Transaction recording and reporting
The Accounts Department is responsible for recording and reporting on all financial transactions of the Institute. Reporting is done to four major stakeholders on a regular basis. These are:
- Ministry of Science, Technology and Tertiary Education (line ministry) and the Ministry of Finance
- The Board of Governors
- Departmental Heads
Each stakeholder has particular and special reporting requirements and all are accommodated.Â IMA is also a party to discrete projects with other entities suchÂ as UNEP and is also responsible for the management of funds provided by these organizations.
Budget preparation and management assistance
As part of its statutory requirements, IMA undertakes preparation and submission of annual draft estimates of revenue and expenditure for the approval of its Board of Governors.Â These approved estimates are submitted to the line Ministry and the Ministry of Finance for government support.Â Individual departments also prepare initial project budgets and the Accounts Department assists by providing review and management support for them.
Settlement of approved purchases and acquisitions
As the final link in the procurement process, Accounts Department provides settlement services for items of approved expenditure.
Invoicing and collections from clients
The IMA earns revenues from various sources including billable consultancies.Â The Accounts Department prepares invoices for the clients; with the assistance of the originating Department, and follows up with clients to ensure the settlement of the invoices.
Management of financial resources
The responsibility to manage the financial resources of the IMA rests with the Accounts Department.Â We review and address any funding needs of the IMA and its operating Departments.
Administrative Services Department
Administrative Services manages the IMA's Group Employee plans for Pensions, and Health and Life Insurance. The department also has responsibility for all local and foreign purchases and manages the IMA general Stores. Internal and external courier and hospitality services are provided by this Department.
Gerard Mahabir - Administrative Officer
Personnel and Industrial Relations Department
This department is charged with the responsibility of developing policies to attract, retain, compensate and develop quality employees and to maintain a climate within which employees can become highly motivated and productive.
Main activities include:
- Compensation Management
- Training & Development
- Performance Management
- Culture Alignment
- Policy development
- Conflict Management
- Collective Bargaining
- Grievance Handling
- Recognition & Reward
Toylan Arneaud - Human Resource Manager
Maria Wyke - Personnel and Industrial Relations Officer